Text Processing Skills/Page Formatting

<!-- Tabs Tabs are set using the ruler, before you continue with learning tabs ensure that your ruler is displayed. To check this go to the View Tab  Show/Hide Group and ensure that the ruler check box is checked; as shown below: Option s ￼￼￼The following options are available for use when setting Tabs. Tab Type Left Tab Center Tab Right Tab Decimal Tab Text is displayed: Left of the column In the middle of the column At the right of the column To the left of the decimal point ￼￼￼￼Below are examples of the different Tab Types. Left Tab Center Tab Right Tab Potatoes Nineteen 3,765 Onions Twelve 450 Sausages Seventeen 25,586 Carrots Twenty 28 Decimal Tab 7,432.29 13,696.36 (74.59) 3,258.369 ￼There are two methods used for setting Tabs; Using the Horizontal Ruler OR Using the Tab Stop Dialog Box. Setting Tabs using the Horizontal Ruler To set the Tab you need to select your chosen tab type from the tab button at the left hand side of the ruler. Left Tab Center Tab Right Tab Decimal Tab Once you have chosen the tab type e.g. left you click once on the ruler at the position you would like your tab to be inserted e.g., 2 cm. You can set as many tabs as necessary. ￼￼￼￼￼￼￼￼￼￼￼￼￼￼￼Course Resource 111,107, 10792 and 103 © Otago Polytechnic, Community Learning Centre Page 65 Tab guidelines: it is generally accepted to use left aligned tabs for text columns and right aligned tabs for numeric columns. Setting Tabs Using the Tab Dialog Box If you want your tab stops at precise positions that you can't get by clicking the ruler, or if you want to insert a specific character (leader) before the tab, you can use the Tabs dialog box. To display the Tabs dialog box, double-click any tab stop on the ruler, or do the following: On the Home tab, click the Paragraph Dialog Box Launcher. In the Paragraph dialog box, click Tabs. Enter the location you would like the Tab Stop to be inserted e.g. 3.5 cm in the Tab stop Position: field. Indicate the alignment of the Tab Stop e.g. left Click Set to complete the Tab Stop If you want to create an additional Tab Stop repeat steps 3 – 5, once you are finished setting Tab Stops click OK Moving between Tab Stops Text is entered and to move to the next tab use the Tab Key (which is shown as an) Deleting Tab Stops You can remove a tab stop by dragging it (up or down) off the ruler. When you release the mouse button, the tab stop disappears. To delete a Tab Stop using the Tab Dialog Box: Click once on the tab to select Click Clear To delete all Tab Stop using the Tab Dialog Box: Click once on the tab to select Click Clear All ￼￼￼￼￼￼Course Resource 111,107, 10792 and 103 © Otago Polytechnic, Community Learning Centre Page 66 Adjusting Tab Settings ￼Once you have set tabs you may want to adjust them to ensure an even and appropriate spacing between columns. The following steps outline how to adjust tabs using the ruler: Select all the text in the tabbed columns Using the mouse select the tab stop and drag it along the ruler to its new location. Release the mouse button to complete the adjustment. The following steps outline how to adjust tabs using the Tab dialog box: Clear the tab you which to adjust Enter in the new Tab position and alignment Use either the Ruler or the Tab dialog box for the following exercises: Left Aligned Tabs Open a new blank document Click on the ruler at 3 cm, 8.5 cm and 12 cm all Left Aligned. Enter the following using the tab stops you have created. ￼Year Model 2009 Subaru Legacy 1994 Toyota Celica 2004 Honda Accord Euro Centred Tabs Licence Plate HYU5586 RS58642 BUD2314 Colour Dark Blue Hot Pink Ocean Blue ￼Open a new blank document Click on the ruler in the centre of each column; at 3 cm, 8.5 cm and 12 cm all using centre alignment. Enter the following using the tab stops you have created. Protein Vegetables Chicken Cabbage Turkey Parsnips Fish Broccoli Right Aligned Tabs Fruit Apple Pineapple Banana ￼Open a new blank document Click on the ruler at 6 cm, 10.75 cm and 14.75 cm all right aligned. Enter the following using the tab stops you have created. Quarter One $12,258.60 584.21 4,254.75 Quarter Two Quarter Three $51,769.64 $5,478.21 789.63 875.98 45,548.22 48,553.84 Course Resource 111,107, 10792 and 103 © Otago Polytechnic, Community Learning Centre Page 67 Decimal Tabs ￼Generally right aligned tabs are used for aligning figures. In some cases it may be more appropriate to use decimal tabs, for example when using figures with different amounts of decimal places, or negative amounts. Open a new blank document Click on the ruler at 8 cm and 12 cm using the decimal tab option. Enter the following using the tab stops you have created. January 3,456.25 1,584.236 24,876.755 27,968.46 February 7,874.26 (1,875.20) Using Mixed Tabs You are able to create multiple tab types, as shown below: ￼￼Have a go at recreating the tabs below: ￼Style V Neck Straight Leg Long Sleeved Shirt Short Sleeved Shirt Colour Code Orange YHG548 Navy FRS325 Purple HY478532 White FQ584256 Price $29.95 $79.95 $49.95 $34.95 Course Resource 111,107, 10792 and 103 © Otago Polytechnic, Community Learning Centre Page 68 Using Leader Tabs You can add dot leaders between tab stops or choose other formatting options in the Tabs dialog box. Leaders are a series of ........ or _________ which appear between the tab stops. Leader tabs help to “guide the eye” across the page from one column to another e.g. in the index or contents page of a book. When using tabs, you apply the leaders on a specified tab stop usually leading up to a specified tab stop e.g. leader dots appear up to the right tab. An example of leader tabs is shown below: To create this leader tab example follow the instructions below: Open the Tabs Dialog Box Enter the tab stop position 14 cm Choose Right as the alignment Choose Option 2 for the Leader Click OK Enter the text, press the tab key to move to the tab stop location (14 cm) the leader tab will appear. Leader Tab Exercises Exercise One: Open a new blank document Set the following tabs using the tab dialog box: 4 cm, Left Tab, Leader: None 15 cm, Right Tab, Leader: Option 4 Enter the following using the tab stops you have created. Exercise Two: Open a new blank document Set the following tabs using the tab dialog box: 2.25 cm, Left Tab, Leader: None ￼￼￼￼￼First Name: Last Name: Date of Birth: Course Resource 111,107, 10792 and 103 © Otago Polytechnic, Community Learning Centre Page 69 7 cm, Right Tab, Leader: Option 4 9cm, Left Tab, Leader: None 12 cm, Left Tab, Leader: None 17 cm, Right Tab, Leader: Option 4 Enter the following using the tab stops you have created. Adjusting the line spacing of tabs When using leader tabs you will need to consider the space you leave for text to be written, you may need to adjust the line spacing. It is recommended to use either one and half line spacing or double line spacing. To adjust the line spacing: Select all the text you would like to adjust the line spacing of OR You can set the line spacing before you create your tabbed document From the paragraph Group on the Home Tab Select the Paragraph Dialog Box Launcher to open the paragraph Dialog Box Using the Line Spacing Drop Down Arrow select either 1.5 Lines or Double Click OK-->