Researching and Presenting Data/Planning/Collecting data

Collecting data for your presentation
Once you have your purpose and audience you will need to collect all the data and any graphics images, pictures) you want to use, remember they need to add to your presentation. You gather all your information first from a variety of sources. You may use the Internet by using Search Engines or from books and any multimedia sources that relate your topic.

Searching for a keyword using a web browser

You can use a Word Processing document to summarise your information. Use copy (Ctrl C and paste Ctrl V, keyboard shortcuts) to copy from the internet web pages and paste into your word document, remember to select the text or images that you want to copy. If you paste it into a word document first you can edit the text, remove hyperlinks and make sure that all the relevant information is included and any extra text is deleted. This way you can simply copy and paste the text once edited into your PowerPoint slide.

You can also copy text from your webpage and paste it straight into the PowerPoint slide.

For books you can also type in any text information you want into the Word Document and add it to your information from the websites.

If you have copied text from a website sometimes it can come in with hyperlinks embedded into the page. A hyperlink is a link that takes you to another webpage.

To remove hyperlinks right click on the word and select from the menu Remove hyperlink this will take out the hyperlink. You can also add hyperlinks into a slides but this is covered later in the workbook.

You can also copy images from the internet by right clicking on the image and Save Image As will appear on the menu. Save this image into your My Documents or your removable storage. You will be able to insert the images into your slides from these files. There is more about inserting images into a PowerPoint later in the course.

Note: it is very important that you are aware of the copyright laws.

Copyright
Deals with author’s work (can be printed or software) which has legal copyright protection ( © the copyright symbol)