User:Jrosaaen/Temp/2.1.1 How Paid Screen.doc

How Paid Screen



Regular Cash Register: How Paid Screen

How Amount Paid ($, C, D, R, P)

$ = Cash

C = Check

B = Both – Cash and Check

D = Debit Card/Credit Card

R = Accounts Receivable

P = Accounts Payable

Depending on the payment type selected, additional information may be requested.

Cash

No additional information is needed when processing a cash payment.

See Amount Tendered on last page of this section.

Check



Screen Shot of first line item on How Paid Screen when Payment method is C for Check.

When C is selected for payment by check, the check number will be requested.

Debit Card

When D is selected for payment by Debit or Credit Card The type of credit card will be requested. Press F2 for a list of credit cards. Use the up and down arrows to scroll through the options press enter to make the selection.

3 = American Express

6 = Discover Card

5 = Master Card

4 = Visa

7 = Other



Once the credit card type is entered, the card ID (last four digits of the number) will be requested.



Screen Shot of first line item on How Paid Screen when Payment method is D for Debit or Credit Card.

Accounts Receivable



Screen Shot of first line item on How Paid Screen when Payment method is R for Account Receivable.

When R is selected for payment by Accounts Receivable, the Customer Account Number will be requested.

If the Customer Account Number is not known:

Press the down arrow for a list of accounts.

The Customer Account information is maintained by the system administrator in the CUSTOMER file.

If in the CUSTOMER file the auto credit switch is set to N for Notify:

And the balance on hand in the Customer Account is zero or less:

A pop-up window will ask if the Customer may go into debt to pay for this fee?



Cashiering: Credit Request Window


 * Press Enter to answer NO and end the cashiering process
 * To continue the cashiering process, click on YES with the mouse. This will:
 * Press Enter to answer NO and end the cashiering process
 * To continue the cashiering process, click on YES with the mouse. This will:
 * To continue the cashiering process, click on YES with the mouse. This will:

Post a minus (-) balance on the Customer’s Account.


 * To continue the cashiering process and change the setting of the switch on the customers account so this notification will not appear again:

Click on Always with the mouse.

If in the CUSTOMER file the auto credit switch is set to N for Notify; and there is a Low Balance set, when a cashiered item will bring the Balance-on-Hand below the Low Balance set in the Customer Account file:

A pop-up window will warn the user that the Balance-on-Hand has dropped below the Low Balance setting.



Cash Register: Credit Customer Low Balance Warning Screen

The pop-up warning window will list:


 * The current balance-on-hand.
 * The total of the current cashier transaction.
 * The low balance setting.

In the screen shot above, the balance-on-hand is $104.00.

The cashier transaction total is $44.00.

The Low Balance Setting is $75.00.

This Cashier transaction will take the balance-on-hand below the Low Balance setting.

This gives the user the opportunity to let the Customer know their account needs funds replenished. (See Accounts Receivable Payments, later in this manual in section 2.1.4, for processing a payment.)

Press Enter to move forward with the cashiering process.

Amount Tendered

The Amount Tendered field will automatically populate with the Total Amount Due.

At Amount Tendered, another payment option becomes available; Split Payment.

If only one method of payment is to be used, enter the amount receiving and press Enter to accept the amount.

If the customer needs to pay with more than one method of payment, click on the Split Payment button.