Albany Senior High School/Impact Projects/Performing

Progressing your project
This is when you begin to implement your plan.

You will need to take into account:


 * regular reflection, evaluation and adjusting of your plan.
 * organise regular meetings with your supervising teacher. They will also sign off your progress using a project checklist as you present them with evidence that you have completed key tasks.

This is when the proposal is modified and refined and details added to design a workable plan. During this period you will be in regular contact with your supervising teacher, tutor teacher as well as seeking feedback from your community advisor and key stakeholder(s) when it is appropriate. This will help you to continually reflect on and improve the projects design and outcomes.

The e-portfolio is where you should track your planning as you go. You can also share your progress with stakeholders by generating a secret URL - a link you can give to others who wish to see how you are going and place feedback.
 * [[Media:2014_eportfolio_P1_group_setup.pdf|E-portfolio group setup tutorial.]]
 * [[Media:2014_eportfolio_P2_proposal_page_and_secret_URL_setup.pdf|E-portfolio page and secret URL setup tutorial.]]

The plan will include details such as:
 * a timeline with milestones for your project
 * identifying tasks and roles
 * creating a task schedule
 * preparing a detailed budget and resource plan
 * gaining resources and commitments for support

It is important that throughout this process you keep and maintain a reflective journal (logbook or e-portfolio) as a record of your progress. This should consider how well key milestones of the project were achieved and include any problems you encountered and your solutions. This journal will help you, your tutor teacher and your supervisor to check and reflect on your progress.

A successful way to structure an impact project day is:

Period 1

Examine success criteria to set tasks for each group member.

Identify deliverables.

Complete tasks

Period 2

Meet as a group to show deliverables and update tasks.

Complete tasks.

Period 3

Meet as a group to show deliverables and update tasks.

Complete tasks.

Reflect on individual learning.

Meet as a group to reflect on the project progress Identify resources that need to be organised before next week.

Budget Requests
We want you to be able to make a budget request if your product is beneficial to the wider community in some way and we can assist in your learning by covering the costs of your project.


 * 1) Download the purchasing protocols and the budget template below. Use whichever form is best for your learning.
 * 2) [[Image:Impact project funding for intranet - shortened version.odt|Short budgeting form]]
 * 3) [[Image:Impact project budget request for accounting standard 90981.odt|Budgeting form that contributes to level 1 accounting standard]]
 * 4) Research the budget options:
 * 5) 2 or 3 comparative quotes and documentation to back up the quotes.
 * 6) If the project results in a product - especially a large one - you need to have thought about storage and working space whilst working on the product - as well as the end use.
 * 7) Get your mentor to sign and approve your initial application.
 * 8) Take your budget proposal to your Team Leader who will review the proposal for value against the learning outcomes.
 * 9) Mentor or team leader enters information into is entered into the [“Approved Budgets - IP” google doc] by the Team Leader.
 * 10) You will be allocated an approved budget tracking number - from the google doc.
 * 11) Tracking numbers need to be available for the mentor whenever purchases are to be made.
 * 12) Order book - team leaders / mentors will need access to an order book for impact projects. Any SSL who has an order book can use theirs - just put IMPACT PROJECT and the Tracking Number - in the “charge to account code” space. Christine Routledge will have one available if needed. The order forms need to be completed by the project mentor or team leader.

Spending the Budget

 * You need to have you budget approved before you can go and buy stuff! (see above)
 * You must keep track of what you have “earned” and what you have “spent” as part of their project report. A spreadsheet is a good way of tracking this.
 * To make things easier, you should try to source goods / services from our [preferred suppliers].
 * An order form must be completed by the Team Leader before any purchase can be made.
 * This must detail the goods to be purchased and the project involved.
 * The team leader can use one of them specialist subject order books but enters "impact projects" in the account code and should retain the order number.
 * You will need to talk to your mentor teacher about how to go about getting the goods / services – eg order by phone and delivered; getting a ride to the supplier; getting your parents to take you there; on-line credit card.
 * If ordering on-line and a credit card is needed then an order form, website details, list of goods to be purchased &amp; cost – all signed off by the Team Leader - will need to be provided.
 * If suppliers require payment [i]before[/i] delivery Christine Rougledge will need an order form and invoice with the supplier’s bank account details. The invoice must be stamped and authorized before payment can be made. Payments will be done once a week on a Friday so you will need to organise the order well in advance of the Wednesday you need it.
 * Unfortunately you [i]aren't[/i] able to take cash from school to go shopping for stuff! If you want to do things this way, you might need to use your own money.
 * If you want to use your own money initially and then fill out a reimbursement form, the school can pay you back later.
 * Make sure you keep the receipts though or we won't be able to do this!
 * You'll also obviously need to have had your budget approved too.

Tools for Progressing Projects

 * [[Media:IMPACT_BOOK_FINAL_v2.odt|Impact project progress tracking booklet.]] This incorporates many of the tools below in a printable form.
 * timesheets Or go to google docs - create - template and type: impact project timesheet
 * [[Media:Impact_project_task_setting_flow_diagram.pdf|task setting flow diagram]]
 * success criteria
 * [Booking form for the Dance Studio]
 * [Booking form for the workshop]
 * [Booking form for the music rooms]

EOTC
EOTC trip planner: https://docs.google.com/a/ashs.school.nz/spreadsheet/viewform?formkey=dGVjWXp2MUpOU09iN2hOaU5TZmQ1MHc6MA#gid=0

EOTC google doc to check status of trip: https://docs.google.com/a/ashs.school.nz/spreadsheet/ccc?key=0AhCcd6J_VQ-udGVjWXp2MUpOU09iN2hOaU5TZmQ1MHc&usp=drive_web#gid=0

EOTC RAMS and Permission form: https://docs.google.com/a/ashs.school.nz/open?id=0B2kM8eFZ4rrzeVVoZnFVa0RweTg

Example EOTC RAMS form: https://docs.google.com/open?id=0B2kM8eFZ4rrzam9fa2h2UThBWjA

2014 Impact project semester dates

 * 12 Feb - semester 1 begins
 * 4 June - semester 1 ends
 * 11 June - semester 2 begins
 * 10 September - semester 2 ends and Impact Project Celebration of Excellence