Iced Tea in Crete 2012:Organization

<2011 checklist> | <2013 checklist> This page serves as a checklist (for the "disorganizers") of issues to address in preparation for a specific open spaces event and may be used as a "how to" basis for other events.

Edit the page and add comments next to the appropriate comments =  and (when ready) change the status of the issue by editing the word next to progress =  - allowable words for progress include: 'done', 'ahead', 'on track', 'behind', etc. according to the key (below right).

=Roles and Responsibilities=

=Venue=

Seating arrangements
=Posters=


 * Directions with arrows to navigate to each room
 * We did not get around to this but made a point of making sure everyone found their way (follow the convenor and ask).
 * Flow for each day
 * From Day 0: prepared at the end of each day for the next day (by Kate).
 * OST Process
 * Prepared on Day 0.
 * Convenor responsibilities.
 * Prepared on Day 0.
 * Breaking News.
 * Generally done on a flipchart pasted to the door of the Bal de Mer.
 * Parking lot.
 * We used the launchpad for this purpose.
 * Sessions labels (A4)
 * Consider making laminated posters each with one of the venue names on it (in a corner) - (erasable) topics and convenor names will be written on these with whiteboard markers for the next session (make 2 sets in case one is left behind in between sessions).
 * We just used approximately A4 sized sheets handwritten at the start of each session. This worked fine.

=Accessories=

=The Wall=

=Process=

Daily Schedule
{{Issue
 * collapsed = False
 * submitter = Kim Tucker 00:04, 17 July 2012 (UTC)
 * title = Excursions
 * status = Done
 * priority = high
 * effort = easy
 * progress = done
 * comments =

The suggestion last year was to arrange these on-the-fly on the day with a chart (flipchart) to be completed before going to lunch. Something like this:

See the external excursions page for more information.

2012:

This seemed to work quite well:

=Internet Access= Make sure that all rooms have internet access. {{Issue
 * collapsed = False
 * submitter = John Kostaras 11:00, 3 September 2012 (UTC)
 * title = Setup wifi access points
 * status = Done
 * priority = high
 * effort = medium
 * progress = done
 * comments =

This facility should be provided by the hotel, but last year the technician was not available. To be done on Sunday 10 Sep.

In general this was better than in 2011 - especially on days 3 and 4. }}

=Notes=