Iced Tea in Crete 2012:Disorganizers

For a normal conference, we want people with strong organizational skills to drive the event forward. For the Open Spaces conference, the participants are driving the event. Thus the name - Disorganizers instead of Organizers

So far, we have the following helpers:

Kim and Kate Tucker - disorganizational experts from Switzerland. Besides being a keen tri-athlete/runner, Kim has also been a free software and libre knowledge activist. Kate is an accomplished catalyst and facilitator, author of inter alia one book and several articles on coaching and mentoring.

Kirk Pepperdine - Kirk has run dozens of training courses and is a regular speaker at conferences. Kirk loves Crete and will make sure that we all have a great time.

John Kostaras - John was the inspiration to run a Java conference here on Crete and is in charge of excursions.

Heinz Kabutz - Heinz has run over a hundred Java courses around the world with thousands of participants. Heinz lives 2km from the hotel where the roundup will be held.

Roles

 * Tea boy - Heinz
 * Catalysts/facilitators - Kim, Kate, John, Kirk
 * keep the energy and knowledge flowing
 * end-of-day and next-day wrap up and preparation
 * Wiki Master - Kim
 * set up wiki (or other site)
 * keep wiki framework alive:
 * set up and manage the checklist
 * when each session starts create links to topic output pages with a template such as iced-tea-report-2012.
 * More on the Lessons learned page.
 * Tours, walks - John
 * Coding - Kirk
 * Defining and assigning of tasks - Kirk
 * Infrastructure support - Heinz
 * PR - Heinz, Kirk, ?
 * Scribes - volunteer(s) in each session (to capture proceedings - wiki text and other media).
 * Roaming scribe: photograph flipcharts etc. and upload, ensure each group has an active scribe (updating the wiki).
 * Rapporteurs (where applicable) - volunteer(s) in each session.

Touching Base

 * Disorganisers to touch base each day routinely at the end of each day's proceedings and/or before breakfast and/or as required.

Responsibilites of convenors of topics
If you propose a topic you are also taking responsibility to:


 * Write the post-it with
 * Topic title
 * Your name (as convenor)
 * Activity type (e.g. discussion, coding, debate, ...)
 * Ensure that the discussion (or other activity) happens at the allocated venue
 * Stick an A4 with your topic name on the door of the room as you go in to start your session.
 * Ensure that relevant outputs are produced and shared via the space-time matrix or the outputs page.